Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

The Transaction Service Coordinator provides administrative support to the Brokerage Department. Responsibilities include managing and assisting with the coordination, collaboration, and preparation of marketing collateral, proposals, and presentations for the Brokerage Team in partnership with the Marketing Department and its personnel. The role requires the ability to thrive in a cross-functional environment, demonstrating exceptional communication and interpersonal skills. A flexible approach, positive and friendly demeanor, and strong multitasking, prioritization, and time-management abilities are essential to execute tasks efficiently and on schedule.

Responsibilities

• Lead content coordination for templated and/or semi-custom business development following the Lincoln brand guidelines, but not limited to:
• Tenant tour books
• Property survey books
• Client Reporting
• Comp sheets
• Lease abstracts
• Proposal Comparison Matrix
• Email request submissions through ASANA
• Buildout listing content management
• Maintain listings in Costar and LoopNet
• Coordinate, update and schedule e-blasts for current listings
• Coordinate photography as needed for new or existing listings
• Request submission & printing coordination of Leasing Signage
• Event coordination (broker open house, broker outings, etc.) and execution
• Format and redline lease proposals
• Produce bi-weekly and monthly leasing activity reports for client calls
• Assist brokers with CRM updates and management
• Assist in management and coordination of listing agreements, RFPs, LOIs, confidentiality agreements, commission agreements, etc.
• Coordinate with internal brokerage and research teams to update presentations and to maintain relevant market data
• Collaborate regularly with Director of Research to capture market data and present content
• Manage and maintain client and co-operating broker distribution database – segmented by geography and asset focus; schedule email marketing campaigns
• Oversee and maintain the leasing portfolio, leasing agreements, and filing system for Boston Brokerage via SharePoint.
• Assistance with commission invoicing when needed
• Ensure timely delivery of deliverables and review all material to ensure brand guidelines and standards are followed
• Maintain an up-to-date calendar of relevant real estate industry events, such as broker open houses, seminars, and industry awards, while actively encouraging broker participation and coordinating group involvement
• Oversee the scheduling of bi-weekly brokerage meetings, prepare and arrange presentation materials for these meetings, and facilitate the commencement of the meetings

Experience

• 2-3 years of job-related experience is necessary. Bachelor's degree is preferred
• Exceptional written and oral communication skills
• Ability to follow basic work routines and standards in the application of work.
• Must have strong time management, organizational, and prioritization skills
• Must have the ability to balance multiple priorities and projects at a time for multiple members of the team
• Must possess a strong eye for design to ensure marketing materials are polished and aligned with the brand.
• Must have a strong attention to detail to ensure information accuracy and consistency.
• Must be self-motivated, with the ability to take initiative and work effectively in a team environment.
• Proficiency in Microsoft suite (including PowerPoint)
• Proficiency in Teams, LinkedIn and SharePoint is preferred

 This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

About Lincoln Property Company

Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 562 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 164 million square feet of development since its inception in 1965 and has another $19.5 billion currently under construction or in the pipeline. For more information, visit: www.lpc.com.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy.