Description

We are seeking a detail-oriented and proactive HR Coordinator to support the HR team in various administrative and operational functions. This position will assist with general HR services, including HR inquiries, benefits and leave administration, compliance procedures, payroll administration, data management, and offboarding. This roll will also directly support the Chief People Officer and Senior Manager, Human Resources role. The HR Coordinator will play a key role in ensuring smooth HR operations while maintaining accurate data and records.

HR Leadership Assistance (25%)

Provide administrative and operational support to HR leaders, including assisting with scheduling, internal communications, and project coordination.
Help organize and prepare materials for HR meetings and presentations, ensuring that the team is well-prepared for leadership discussions.

HR Inquiry Management (20%)

Manage and respond to employee inquiries regarding HR policies, benefits, payroll, and other HR services.
Ensure a high level of customer service by providing clear, accurate, and timely responses to employee requests.
Maintain portions of the Firm's intranet to publish HR-related topics.
Collaborate with other HR team members to resolve complex or escalated inquiries as needed.

Benefits & Leave Assistance (15%)

Support the administration of employee benefits programs, including health insurance, retirement plans, wellness programs, and other employee perks.
Manage and track leave requests, ensuring compliance with company policies and legal requirements (e.g., FMLA, ADA).
Act as a point of contact for employees regarding benefits and leave-related questions, providing timely and accurate information.
Assist in open enrollment periods by organizing communication, collecting employee selections, and ensuring accurate enrollment in systems.

Compliance & Payroll Assistance (15%)

Provide operational support to ensure compliance with federal, state, and local labor laws and regulations.
Assist in payroll processing, ensuring that payroll data is accurate, complete, and submitted in a timely manner for processing.
Support the maintenance of accurate documentation and compliance records.

Data Management (15%)

Maintain accurate and up-to-date personnel records, ensuring compliance with legal, regulatory, and company requirements.
Support data integrity by assisting with regular audits of the HRIS and other internal and external systems to ensure accuracy and consistency.
Support the management of confidential employee data and assisting with access control within HR systems, protecting sensitive personal and employment information.
Work with managers and teams to ensure that employee records are updated regularly, including changes in roles, compensation, and personal information.
Coordinate with payroll and benefits teams to ensure seamless transitions during lifecycle changes.
Assist in creating and managing reports and dashboards to track key HR metrics (e.g., turnover, diversity, training completion rates).

Offboarding Management (5%)

Support the management of the offboarding process for employees, ensuring that the exit process is smooth, efficient, and consistent with company policies.
Schedule exit interviews in support of HR team members collecting feedback from departing employees to identify areas for improvement in engagement and retention strategies.
Send transition communications to departing employees to ensure a positive offboarding experience, including explaining benefits continuation, final paychecks, and company property return.

Employee Engagement and Talent Development (5%)

Assist with HR initiatives and firm-wide programs related to employee engagement, retention, and talent development.

Requirements

Bachelor's degree in human resources, business administration, or a related field.
1-3 years of experience in an HR administrative or coordination role.
Strong knowledge of HR processes, compliance, and data management.
Familiarity with HRIS systems and personnel records management.
Self-motivated and ability to work independently
Excellent communication, organizational, and problem-solving skills.
Ability to handle confidential information with discretion and professionalism.
Attention to detail and ability to manage multiple tasks simultaneously.
Strong professional presence and ability to work across all levels
Ability to work well in a matrix management structure (e.g., multiple decision-making leaders/organizations)
Working knowledge or desire to learn employment laws and regulations
Demonstrated cultural awareness and sensitivity
Proficiency with Microsoft Office Suite

Preferred Qualifications:

Experience in professional services: architectural, engineering, or construction firms preferred
SHRM-CP/SCP or PHR/SPHR

Position Location - Greenville, SC

McMillan Pazdan Smith is committed to providing employees with a team environment where we teach each other to improve and reimagine what is possible while creating a shared commitment to earning the trust of our clients and communities. McMillan Pazdan Smith is also committed to providing employees with a comprehensive benefits plan to meet their current and future needs. Benefits include medical, dental and vision coverage, a PTO plan, an employer-provided life insurance with both long- and short-term disability, health savings account with certain medical plan enrollment, dependent care flexible spending accounts, paid professional membership dues and relevant exam fee reimbursement among other benefits.

Physical Demands and Workplace Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to stand; walk; sit; use hands to grasp objects; reach with hands and arms; balance, stop, kneel, or crouch; speak or listen. The employee must occasionally lift and/or carry up to twenty-five pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee may occasionally be exposed to hazardous working conditions in conjunction with construction site visits. The noise level in the construction zone may be loud. While performing the duties of this job in the office work environment, the employee will not be exposed to hazardous working conditions. The noise level in the office work environment is usually moderate.

McMillan Pazdan Smith Architecture provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age (40 or older), disability or genetics. In addition to federal law requirements, McMillan Pazdan Smith Architecture complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment.