How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Emergency Medicine is seeking highly motivated candidates to join our team as GME Program Administrator Intermediate. The position will join a growing team of professionals supporting Emergency Medicine programs at UM. Under the administrative direction of the Manager, Education Operations, the GME Program Administrator Intermediate will function as the program management lead in all areas related the University of Michigan Emergency Medicine Emergency Medical Services, Pediatric EM, and Medical Education Fellowship Programs; specifically, continually assessing and participating in long-range trainee recruitment strategies, project management, workflow directives, maintaining and analyzing reports in Graduate Medical Education databases (MedHub, WebADS) and, effectively communicate with faculty and trainees regarding a wide-range of issues. The GME Program Administrator Intermediate works in tandem with the Program Directors (PD) and other members of education leadership within graduate medical education.

Mission Statement

The mission of the Department of Emergency Medicine at the University of Michigan is to create the future of emergency care. Our vision is an emergency care system that engages our patients and the entire health care system to provide solutions to the growing need and complexity of emergency medical care. We pursue this mission through advanced clinical practice, cutting edge research, innovative education, and service to the health system, community, and our global partners.

Who We Are

About the Department

The Department of Emergency Medicine at U-M is dedicated to creating the future of emergency care through advanced clinical practice, cutting edge research, innovative education, and service to the health system, community, and our global partners.

Our clinical operations at University Hospital (UH), Children?s and Women?s Hospital (C&W) and Hurley Medical Center (HMC) are focused on continuously improving the quality of patient care and optimizing the patient care experience. Our training programs include a required rotation for all UM medical students, a four-year residency with 64 residents that rotate to four clinical sites including UH, C&W, HMC and Trinity Health Ann Arbor and 8 different fellowships to incorporate the latest innovations in medical education. Our broad research portfolio spans the spectrum of emergency medicine, ranging from molecular biology to health policy, with significant expertise in multicenter clinical trials, injury prevention and emergency critical care. In terms of service, our faculty hold

significant leadership roles in the medical school, hospitals, health system and national organizations. They also serve the local community in Ann Arbor and globally through our leadership of emergency medicine training programs in Ghana.

Most importantly, what makes Emergency Medicine at the University of Michigan stand out is the people, and their dedication to making a difference. Combining that with the infrastructure and resources of a world class university and health care system, we strive to play a significant role in creating the future of emergency care.

Responsibilities*

EMS & PEM Fellowship Administration

Manage recruitment, physician credentialing and licensure. Maintain policies and procedures for program. CME applications and credit management. Oversight CCC, holiday pay, meal money and parking. Maintain EVUs for department. Annual orientation and graduation. Assist program directors with internal/external review and ADS preparation for Fellows. Ensure fellows are meeting minimum requirements directed by the ACGME. Distribute ACGME Milestones at the end of the semi-annual review process. Summarize and enter ACGME milestones in MedHub and/or WebADS system bi-annually. Assist PDs with annual program review. Reporting monthly house officer activities to GME, quality/safety. Maintenance of all aspects of MedHub. Monitoring of Work Hours, evaluations, generating monthly reports. Scheduling updates, vacations, LOAs. Create expense reports for reimbursement and track program and fellow expenses; monitor fellow clinical scheduling.

Medical Education Fellowship Administration

Organize interviews, on-boarding, meetings and manage education allowance. Work closely with the fellowship director.
Faculty Support for PD fellowship reimbursements, etc. Cross-training and other duties as assigned.

Required Qualifications*

• Bachelor's degree in related field OR equivalent combination of education and experience.
• 3-5 years of progressively responsible relevant administrative experience.
• Ability to work independently and work well with faculty, fellows, and peers.
• Must be able to prioritize workload and maintain focused work in a high volume, deadline-driven environment.
• Perform with a very high degree of accuracy, attention to detail and confidentiality.
• Outstanding punctuation, spelling, grammar, proofreading, editing and formatting skills are required. 
• Good organizational and communication skills.
• Knowledge of electronic calendaring and the Microsoft Office Suite of Products.

Desired Qualifications*

•  Master's degree or other graduate degree in a related field.
• Prior experience working in academic healthcare or an academic research setting.
• Knowledge of University organizational structure, policies, procedures, and practices; and working familiarity with and appreciation of the diverse cultures of the schools, colleges, and units of the University.
• Knowledge of medical education from a GME perspective.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.